The Challenge
Document-heavy processes like tender responses, contract reviews, and invoice handling consume enormous amounts of time and resources. UK SMBs waste 56.4 million hours annually on manual document processing, with staff spending up to 30% of their time on repetitive tasks like data extraction, comparison, and filing. These manual processes are not only inefficient but prone to errors and bottlenecks.
The AI-Powered Solution
Moterra’s AI Innovation Platform transforms document workflows through intelligent automation. The system can extract key information from contracts, compare document versions for discrepancies, analyse tender requirements, and process invoices—all with minimal human intervention. Custom workflows can be built for specific business processes, integrating AI capabilities directly into your existing operations.
Business Benefits
- Manual document processing reduced by 70%, freeing staff for higher-value work.
- Error Reduction: Minimize human errors in data extraction and processing through consistent AI-powered analysis.
- Process Scalability: Handle increasing document volumes without proportional staff increases, supporting business growth.
Real-World Impact
A leading engineering solutions provider specializing in critical infrastructure systems like video surveillance, access control, and fire safety systems was facing challenges with their onsite support operations. After implementing Moterra’s AI-powered technical support system, they achieved significant operational improvements:
- Problem resolution time reduced from 12 hours to just 2 hours—an 83% improvement
- Engineering team optimized from 8 to 5 full-time engineers, saving £150,000 annually
- Solution accuracy improved from 85% to 98%, reducing rework and saving £50,000-£60,000 annually in material waste
- First-year ROI of 93.9% with significant reduction in system downtime
- Automated sync with engineering documents via SharePoint ensuring up-to-date information availability
“We’ve transformed our document processing from a three-day process into a same-day reality. The AI extracts key data with remarkable accuracy, automatically categorises technical information, and flags exceptions for review. What used to consume 40% of our engineering team’s time now happens largely in the background, freeing them to focus on higher-value work.” — Technical Director, Infrastructure Engineering Firm
How It Works
The platform combines multiple AI components to create end-to-end document workflows. The Internal Data Assistant extracts and organizes information from various document formats, while the Smart AI Assistant applies business rules and custom logic to this data. The platform integrates with your existing systems (SharePoint, Google Drive, on-premises file servers) through pre-built connectors, allowing automated document retrieval and storage within your established workflows.
🔒 Moterra AI Keeps Your Data Private
- All AI processing happens within your private AWS environment
- No data used for model training or shared with third parties
- Fully compliant with UK and EU data protection regulations
- Complete data sovereignty—your information stays under your control
Getting Started
Implementation begins with a process workshop to identify your highest-value document workflows. Moterra’s experts then configure and deploy custom workflows within 3-4 weeks, with initial results visible in days. The platform includes 3 hours of monthly support to refine and expand your automated workflows. Schedule a document workflow analysis where we’ll examine your top 3 paper-intensive processes and provide a detailed automation roadmap with projected time and cost savings.
